Data protection and thus the protection of your personal data is a primary concern for us. We process your data exclusively based on statutory regulations (GDPR, TKG 2003 (Austrian Telecommunications Act 2003)). We have provided this data protection information to inform you about the most important aspects of data processing on our website. Our data protection officer is available for any further questions about this information.
Contact details for the data protection office:
Please refer to the company that your inquiry is regarding when contacting the data protection office (Kaleidoscope GmbH). Please do not include sensitive information, e.g., a copy of an identify document in your inquiry. The use of our website is generally possible without providing personal data. If personal data are collected on our web pages (such as name or e-mail address), this is done on a voluntary basis where possible. Unless otherwise stated in this declaration, data are not passed on to third parties without explicit consent. We would like to point out that data transmission on the internet (e.g., communication by e-mail) may contain security gaps. Complete protection of your data against access by third parties is not possible.
Web Analysis – Google Analytics and Google Tag Manager
Our website uses functions from web analysis service Google Analytics from Google Inc., 1600 Amphitheatre Parkway Mountain View, CA 94043, USA. Cookies are therefore used, which allow usage of the website by users to be analyzed. We also use Google Tag Manager from the same company. This service enables us to manage website tags via an interface. The Google Tag Manager implements tags. No cookies are used and no personal data are collected.
We have also activated the IP anonymization function. This means that your IP address is shortened by Google within member states of the European Union or in other states which are party to the Agreement on the European Economic Area prior to being sent to the USA. Only in exceptional cases is the full IP address sent to a Google server in the USA and shortened there. These data serve as website usage analysis and are used for generating corresponding reports and services. The IP address sent by your browser as part of Google Analytics is not linked with other Google data. The user data are stored by Google for the shortest possible period of 14 months. You can disable the storage of cookies via a special setting in your browser. However, this may mean that not all functions of our website will be available to you. Following successful installation, a browser plug-in available here allows you to block the collection of data generated by the cookie and data related to your usage of the website (incl. IP address) by Google and the processing of these data by Google.
Objection to Data Collection
In order to analyze visitor activity and thus make our website more user-friendly, we use the tracking tool from Hotjar, Level 2, St Julian's Business Centre, 3, Elia Zammit Street, St Julian's STJ 1000, Malta. Hotjar collects standard internet protocol information and details regarding the visitor activity to ascertain things such as the number of visitors to different parts of the website. Hotjar collects this information in such a way nobody is personally identified. You also have the option to disable or re-enable the collection of data on the Hotjar website with a click of the mouse. We have concluded a corresponding contract with Hotjar regarding order data processing.
For security reasons and to protect the transmission of confidential information, such as inquires that you send to us as the web page operator, this site uses SSL encryption. You can identify an encrypted connection if the address line in the browser changes from "http://" to "https://" and by the padlock symbol in the browser bar. If SSL encryption is activated, the data you send to us cannot be read by third parties.
Server Log Files
The web page provider automatically collects and stores information in server log files, which your browser automatically sends to us. This information is:
- Browser type and browser version
- Operating system in use
- Referrer URL
- Host name of the accessing computer
- Time of the server request
These data cannot be associated with specific persons. These data are not merged with other data sources. We reserve the right to check these data retrospectively if we become aware of specific indications of unlawful use. We have concluded a contract with our web hosting partner All-inkl.com regarding order data processing. On the server side, the storage period is set by the provider at 7 days. In the customer's account, the storage period is 180 days.
If you send us your inquiry using the contact form, your details from the inquiry form, including the contact details specified by you, are stored by us for the purpose of processing the inquiry and in the event of follow-up questions. We will not pass on these data without your consent.
Registering for Our Events
To organize our events, such as the Kaleidoscope Roadshow, the RWS User Forum, training, or webinars, we use the Events Made Easy (EME) plug-in. EME collects data based on booking information, which includes the first name, last name, e-mail address, phone number, and address. The data recorded can be viewed at any time:
you will receive an e-mail containing a link. Clicking on this link will take you to a list on our website that contains all data that we have from you in our event database. You can also request the deletion of all this stored personal data. This does not include data that we must keep on file for administrative, legal, or security reasons.
You can subscribe to our newsletter on the website. To do so, we require your e-mail address and confirmation that you agree to subscribe to the newsletter. As soon as you have signed up for the newsletter, we will send you a confirmation e-mail with a link to confirm your registration. This is to ensure that your e-mail address cannot be misused. No additional data are collected. We use these data exclusively to send you the required information and will not pass these on to third parties. You can cancel your subscription to the newsletter at any time using the cancellation link in every newsletter, or here by clicking on this e-mail link: We will immediately delete your data associated with the sending of the newsletter.
We use HubSpot for our online marketing activities. This is an integrated software solution with which we cover different aspects of our online marketing. We use Marketing Hub and Sales Hub. We also use:
- Content management (blog)
- E-mail marketing (newsletter and e-mail)
- Social media publishing & reporting
- Reporting (e.g., traffic sources, access)
- Contact management
- Contact forms
This information can be used by us to get in touch with visitors to our website and to determine which services or products they are interested in. All information collected by us is subject to this data protection regulation. HubSpot is a software company from the USA with a branch in Ireland: HubSpot Dublin, Ground Floor, Two Dockland Central, Guild Street, Dublin 1, Ireland. As personal data is sent to the USA, additional protection measures are required to ensure the GDPR data protection level. To guarantee this, we have agreed standard data protection clauses with the provider in accordance with Article 46 para. 2 (c) GDPR. The recipient of the data in the USA is obligated to process the data according to the level of protection in Europe.
- More information on the HubSpot data protection regulations
- You can find more information on cookies used by HubSpot here & here
If you get in touch with us via a form on the website or by e-mail, we store your data for 6 months for the purpose of processing the inquiry and in the event of follow-up questions. We will not pass on these data without your consent.